Clear, straightforward terms regarding your data, shipping and purchases
1. Who I Am
Phil’s Arts and Crafts (“I”, “my”, “me”) operates the website philsartsandcrafts.co.uk. For the purposes of the UK General Data Protection Regulation (UK GDPR), I am the data controller responsible for your personal information.
2. Data I Collect
I only collect the essential personal data required to fulfill your requests, including:
* Contact details (Name, shipping address, email address, phone number).
* Source materials supplied by you (digital files for audio editing, physically or digitally submitted photos for portrait drawings, legacy physical media for digital conversion).
3. How I Use Your Data
I use your information strictly to:
* Process and ship your handcrafted wooden orders.
* Communicate with you regarding design briefs, audio edits, or custom project updates.
* Comply with statutory UK accounting and tax obligations.
4. Data Retention & Media Security
*Customer Details: Kept in line with UK tax law requirements (typically 6 years).
*Project Media Assets: Your personal media, custom portrait scans, and raw audio files are stored securely on local, encrypted drives during the editing process. Once a media archiving or video project is completed, delivered, and approved by you, I securely delete or return the source media, unless you have chosen the private Google Drive link and/or private unlisted YouTube upload option for personal download and sharing, in which case these remain active for a period of one month before deletion. Your physical USB drive, where ordered, remains your only permanent copy.
* I never sell, lease, or distribute your personal data to third parties
Revised & Updated August 2026